Whether your church offers Mission Trips throughout the year, annual Summer Camps for Students, or occasional Weekend Retreats, using the Off-Site Attendance feature will allow you to correctly capture attendance for those participants when they are off-campus and cannot attend their other classes. Read more about how to use this and how it will affect attendance reports.
Archive for month: March, 2011
Is it just me? Or do you also sometimes wonder if people out there in cyberspace are actually reading those pretty emails you sent them. Or if they even open them? Well, if you do, you will be very excited about this latest feature. It is a tool designed to be used by those of you who are sending large, targeted emails – such as newsletters – and want to be able to see if you are reaching your audience. If your email has an image in it, you can include a special code in your email that will be invisible to your readers.
With that embedded in your email, you will be able to view some stats about your email:
- Total number of times the email has been opened (including multiple times by the same person)
- Total number of individuals who have opened the email (counting only the first time a person opens it)
- For each individual, the number of times they have opened the email
There are a couple of things to remember about using this:
- Your email should include an image (this is the secret to the magic)
- You will access this information from the link in the Sent Email notification you receive after sending the email
Read more about how to use this tool in the wiki article Tracking Emails.
One more important reminder:
Whenever you are sending emails to large numbers of people, you should always include the Unsubscribe link. See the wiki article Unsubscribe for details.
Email can be a very efficient and inexpensive way to communicate with large numbers of people, so we want to give you the appropriate tools to help you be as effective as possible in your communication.
Those of you who send emails through BVCMS (and there are a TON of you!) will have noticed that your Sent Email confirmation looks a little different now. Instead of it just containing the list of your recipients, there is a link that shows the number of emails sent. Clicking the link will take you to an email management page with a lot more information regarding your emails. At the top of the page are statistics relating to when it was queued, when it was sent, etc. Below that is the actual content of your email, which is then followed by a list of your recipients.
The list is more than just a record of those to whom you sent the message. Each name is actually a link to the list of all emails that person has received from you since we started this type of tracking.
This management page is just one more tool we have put in your hands to help you as you minister to the body.
Everyone likes to be appreciated and to know that someone has thought of them. You know how vital it is to contact your guests/visitors/prospects/absent members and how much they appreciate a phone call or a visit.
Well, have you thought about encouraging those staff members and lay leaders who are making those Contacts? Not only are they taking the time to make a personal visit to a perfect stranger or pick up the phone and talk to someone, they are going that little extra step and recording those as Contacts in BVMCS. That is such an important step! BVCMS is all about people, and knowing what’s been done as follow-up with prospects or absent members is absolutely critical to effective church growth!
So, why not send a Thank You email each week (or month) to everyone who has recorded that they have made a Personal Visit or a Phone Call?
We’ve given you a new tool to help you do this! On the Contact Search page, you will notice a link – ‘Convert to Query’. First you filter for Contacts using any of these fields: Start and End Date; Contact Type; Ministry. Then click the Convert to Query link which will take you to Query Builder with a pre-built query. Just click Run to see a list of the individuals who made those Contacts.
Now you can send an email thanking them for reaching out to others.
Of course, this is not the only use for this new feature. It is a handy way for you to track who is making contacts – as you can filter for the date range, type of contact made, even the ministry involved. Then when you Convert to Query, you see exactly who was responsible for making those contacts.
Thank you Carol & Eric for planting the seed for this feature.
PS For those of you who like to create queries, you can start in Query Builder and use the new Condition on the Growth Tab named ‘Made Contact Type as of.’. This allows you to add other conditions in case you want to see how many Deacons, or Small Group Leaders have made contacts.
Do you ever want to send an email to all those who attended an event – whether it’s a small Life Group class or a very large conference? Maybe you want to thank them for coming. Or maybe send them the notes from the class.
Whatever the reason, sometimes you just need a real quick way to communicate with just those who attended (both Members of the class as well as Visitors).but not necessarily everyone enrolled in the class.
We’ve made that just a little easier for you. Take a look at a meeting page now and you will notice a new link: Convert to Query.
Clicking that link will take you to Query Builder with the query pre-built for you, with the only condition being the meeting ID. All you have to do is click Run and you will have a list of everyone who attended that meeting.
Now what could be simpler?