Did you know that you can very easily create VoteLinks directly in the email after you have selected your Tag or Query? That’s right! Just scroll down below the body of the email and you will see the fields to do this. I think this is the easiest way to compose the VoteLink. Read more about how to create these links.
A lot of people know how to use the Recent Attend Type condition which lets you find first time attenders based on their Attendance Type. There is an Attendance Type called New Visitor. There are others such as Recent Visitor, Visiting Member, etc. but New Visitor codes this way when a person is not a member of an organization and attends there for the first time. But of course, that does not tell you that it is the first time they attended the church, just that particular organization’s event. And, when people sign up for an event online and then attend, they are attending as a Member, not a New Visitor. This is because they are already a member of the organization when they attended one of its meetings.
There is also a Recent Attend Account condition which works OK but you have to add the condition twice (once for the last week and once again for the last long period of time) and it will only work if they have attended exactly once. So for example, if some one had visited worship and another small group on the same day or week, they would have two attendances. To find if these two visits were the first time they had attended using the Recent Attend Count condition you would have to specify 2 attendances for the past 7 days and 2 attendances for the past 1000 days.
Super Condition to the rescue!
But there is a condition which does exactly what you want that does not depend on Attendance Type or on the fact that they had only attended once. That condition is called Recent New Attend Count. See below. Here is how it works: You specify a number of days, say 7, for which you want to look for any number of attendances which represent the first time this person has attended in some long period of time. In this case, I am using 365 days as the no attendance time frame. In other words, the condition below will find any body who has attended one or more times in the past week but had not attended at all in the previous year. Note that I am not specifying any Program/Division/Organization. This way, the results are for any attendance to the church at all.
We have had this feature for several months now, but I don’t think we have ever advertised it publically. However, if you send emails using BVCMS, you probably noticed the text beside the Send button: Scheduled Date and Time, etc. This is where you can indicate the date and time that an email is to be sent. Compose your email as usual and then enter the schedule information in the text box using the following format.
mm/dd/yy h:mm AM|PM
Example: If you want the email to be sent Sept. 30 at 5:00 AM Central Time. You would enter this in the text box: 09/30/11 5:00 AM
Warning: If you are using a query for your mailing list, the query will not run again at the time the email is scheduled to be sent. It determines who will get the email when you create the email and schedule it.
This just might keep you from having to wake up earlier than normal!
Managing Divisions for an Organization has just gotten easier!
As you know, an Organization can be in more than one Division. For example: 1st Grade Girls is in Life Groups:Children as well as in Life Groups: First Grade. Life Groups is the Program and Children and First Grade are two Divisions in that Program.
Whenever you see an Organization in a list or in a tool-tip, the Division that is displayed is what we call the Main Division. This is also what prints on roll sheets and other reports/exports.
We have just made it much easier for you to, not only see at a glance all the Divisions for an Organization, but also to change which one is the Main Division or add the Organization to another Division.
Go to an Organization and look at the header – that’s the section on the Organization page that gives the basic information about that Organization, such as the Name, Schedule, Divisions, Location, etc. Now, instead of seeing a Main Division listed and a dropdown for Other Divisions, you will see a section named Divisions. There you will see all of the Divisions that this Organization is in. The Division at the top of the list is the Main Division.
Click in that area to open the Divisions Dialog Box. That’s where you can make a Division the Main Division by clicking Move to the Top. That is also where you can select other Divisions in which you want to place this Organization.
If you have more than 17 Divisions, you will want to search for a Division to narrow the list. We’ve made that pretty simple, too. Just type part of the name of the Division and press Search. You can also type in the ID# if you happen to know it. All Divisions that match what you typed will be displayed. Just check the box beside the one you want and then press Close to add the Organization to that Division.
Speaking of Division ID#s, if you hover over the name of a Division on the new Divisions Dialog, you will see the ID#. It is also the number that is in parentheses beside the Division in a tool-tip.
I really like that you can see all the Divisions at a glance on the Organization page and that it is so easy to manage an Organization’s Divisions. I think you will, too!
Recently, we made a change regarding how the system determines who to display on a Meeting page when you are recording attendance so that only those people who were Members at the time of the meeting will display when you click Enable Editing or Show All.
This will prevent you from marking a person present as a Member for a Meeting that pre-dates his Enrollment Date or marking a Visitor present if the Meeting pre-dates the date of their first visit to that class.
What if you need to recreate Attendance history? How do you add Members to an Organization and go back in time to create Meetings and record their attendance? That’s really simple.
Once your Members have been added to the Organization, change their Enrollment Date to a date prior to the first Meeting in which you need to record Attendance.
To do this for one person at a time, go to their Member Dialog, click Edit and change the Enrollment Date.
To change the Enrollment Date for everyone in the Organization, click the Update Members button on the Organization page. Then, click Select All, click in the box next to Enrollment and, using the calendar, select the Enrollment Date you want to assign for them. Then just click Update Selected.
Now you can create the Meetings and the Members will display.